Peppol Access Point Provider for E-Invoicing and More
Invoices, orders and despatch advices over one network
BESITEC is your certified Peppol Access Point Provider. Companies use the Peppol network to exchange electronic documents in one common standard. Not only invoices, but also orders and despatch advices.
How much technology you need depends on your volume. For a quick start, you use web.invoice directly in your browser, no installation required. For higher volumes, we connect Peppol straight to your ERP system with b.invoice. We find out what fits you in an initial call.
What is Peppol?
Peppol stands for Pan-European Public Procurement Online and provides an open standard with which invoice and procurement processes can be created completely electronically and automatically. Peppol is a cross-border network and allows documents to be exchanged via a single connection with all partners registered in Peppol, the so-called Peppol Access Point Provider (Besitec is a certified access point provider). Peppol of course supports Directive 2014/55/EU on electronic invoicing in public procurement and is therefore suitable for B2G, but can also be used for B2B data exchange.
- Cross-border network
- One connection for all registered partners
- Shipping via Peppol network is your automated solution of procurement processes and invoicing
- Directive 2014/55/EU is supported
- B2G and B2B suitable in large parts
Advantages of Peppol
- The order & invoice processes with e.g. order, order confirmation, the shipping notification and the invoice can be automatically exchanged, created and processed.
- The immediate delivery of order and invoice documents shortens the payment period and thus improves cash flow.
- Time-consuming, manual and error-prone processes such as the manual entry of data into the systems are eliminated.
The integration of further future Peppol-capable partners is essential
- Thanks to Peppol, many individual formats and partner-specific transmission protocols are eliminated
- Data exchange takes place via secure access points
- Besitec provide with his web applicaition web.invoice easy acess to the peppol network and the interface is really clear and user-friendly, simple to handle and does not require complex implementation
- Digitization, here with regard to the exchange of electronic documents, belongs to the future.
- In the B2G sector, electronic invoicing is already mandatory in many countries. Peppol was developed throughout Europe by the EU as a key network. Existing national systems and standards can be integrated with Peppol.
- The Peppol network is growing strongly. Once connected to Besitec’s Peppol Access Point, the potential reach to share your documents with customers and suppliers automatically increases.
Do I need Peppol? E-invoicing obligation in Germany
Since 1 January 2025, every company in Germany must be able to receive electronic invoices. For sending, staggered deadlines apply. From 1 January 2027, companies with more than 800,000 euros in prior-year revenue must send e-invoices, and from 1 January 2028 all companies. For public authorities, the e-invoice has been mandatory since November 2020.
Important to know: Peppol is not legally required. XRechnung, ZUGFeRD or EN-compliant EDI are also permitted. But Peppol is the route that covers most of these formats and works internationally. Once connected, you reach business partners across Europe and beyond, without building a separate solution for each partner.
When to use Peppol?
- You supply public authorities and need to transmit XRechnung
- You have business partners abroad, for example in Belgium, where Peppol becomes mandatory in 2026
- You want to meet the German sending obligation from 2027 or 2028 in a future-proof way
- You regularly exchange invoices or orders and want to automate the process
How does Peppol work?
Different message types (e.g. invoices and orders) are exchanged in standardized formats (e.g. BIS Billing 3.0 or XInvoice) via the Peppol network. The exchange in the Peppol network takes place via access points. Besitec operates such an access point and has been certified as a Peppol Access Point Provider. The “4-Corner-Model” describes the functionality of the Peppol network very well. Peppol integrates business processes by standardizing the way information is structured and shared. Whether you’re sending invoices or handling other business transactions, Peppol provides a common digital language for businesses around the world.
Using the Peppol network with Besitec
As a certified Peppol Access Point Provider, Besitec offers you to connect to our Peppol Access Point and thus exchange invoices and all documents in the procurement process with your business partners.
- We automate your issuance and receipt of your electronic invoice via Peppol
- BIS Billing 3.0, XRechnung, but also ZuGFeRD and other European formats are supported
- Besitec is a certified Peppol Access Point Provider
- Integration: Our solution integrates the required invoice format and Peppol with your in-house invoice/ERP system
- You only have a few invoices to send? No problem! With our invoicing platform web.invoice you can send invoices via Peppol
Your way into the Peppol network
There are two ways to Peppol at BESITEC. Which one fits depends on how many documents you exchange and whether you need a connection to your system.
b.invoice
the integration into your system
We connect Peppol directly to your ERP or invoicing system. Invoices are received, converted and sent fully automatically. Ideal for high volumes and when you no longer want manual steps.
- Connection to your ERP system
- Fully automated invoice process
- Various transmission routes such as SFTP, OFTP2 and API
- Setup usually within two to four weeks
web.invoice
the quick start
You create and send your invoices directly in the browser, no installation and no interface. Your access is ready to use immediately. Ideal if you send manageable volumes and want to start quickly
- Available immediately
- XRechnung, ZUGFeRD and BIS Billing 3.0
- Sending via the Peppol network
- No transmission protocol needed
Why BESITEC as your Peppol Access Point Provider
BESITEC has specialised in electronic data exchange in Hamburg since 2003. We are a certified Peppol Access Point and ISO 27001 certified. As a member of the German association for electronic invoicing, we keep our solutions in line with the current legal and technical standards.
We have implemented Peppol connections in several countries, from Germany to Sweden to Japan. This experience goes into every project. And when you have a question, you do not end up in a queue, but with a dedicated contact who knows your setup.
With the implementation of Directive 2014/55/EU, electronic invoicing will be mandatory for public contracts as of 2020
According to a study by the Swiss industry expert Billentis, you can reduce your costs by up to 64% by switching to e-invoicing!
- More effective processes and faster invoice processing
- No printing, postage and shipping costs
- Lower personnel costs due to automated processing
Significant time savings are generated through automation:
- Manual data entry and corrections are eliminated
- Posting time not applicable
- Internal processing times are shortened
b.invoice is flexible and future-proof and can be customized for your individual requirements even after implementation:
- Individually customizable according to your requirements
- Changing legal framework conditions are automatically implemented
- We keep b.invoice technically up to date
- BESITEC is a member of VeR (electronic invoice association)
b.invoice includes high security standards:
- Automated verification of legal requirements according to § 14 UStG – single standard
- Application of the GoBD rules
- No invoice loss possible in the mail
- Dashboard functionalities
With our b.invoice product, you receive solutions for all aspects of e-invoicing from a single source.
b.invoice ist so konzipiert, dass Sie Ihre Rechnung weltweit versenden können. Wir passen b.invoice länderspezifisch nach den jeweiligen nationalen Anforderungen stetig an.
By switching to e-invoicing, you not only save paper, but also environmentally harmful CO² emissions during production and the elimination of postal letter dispatch. This has been proven in a study by the Öko-Institut.
Frequently asked questions about Peppol
Is Peppol mandatory in Germany?
No. What is mandatory is the electronic invoice, not the Peppol network. You can also meet the requirements with XRechnung, ZUGFeRD or EN-compliant EDI. Peppol is the route that covers these formats and works internationally, which is why many companies choose it.
What does a Peppol connection at BESITEC cost?
The entry via web.invoice is affordable and ready to use immediately. An integration with b.invoice without format conversion is a one-time fee under 1,000 euros, with format conversion slightly above. We clarify the exact price in an initial call, depending on your volume and the connection you need.
How long does setup take?
With web.invoice you can start immediately, your access is ready right away. An integration with b.invoice into your ERP system usually takes two to four weeks, shorter or longer depending on complexity.
Which formats does Peppol support via BESITEC?
We support all common European formats, including Peppol BIS Billing 3.0, XRechnung, ZUGFeRD, UBL, CII, FacturaE and FatturaPA. For special formats, just ask us.
Can I also exchange orders and despatch advices via Peppol?
Yes. Peppol is not limited to invoices. Through the same connection, you also exchange orders, order confirmations and despatch advices. This makes your entire procurement process seamless.
Can I reach partners abroad via Peppol?
Yes. Peppol is an international network. With a single connection, you reach all registered participants worldwide. We have already implemented projects in several countries.
Worldwide b.invoice projects
Your contact person
Jannik Stamm
Your personal contact for electronic invoices and data exchange (EDI)
Jannik Stamm
Head of EDI