Electronic invoice in Germany
Overview of the current status of electronic invoices to the public administration in the 16 federal states and the government
Are you prepared for electronic invoice in Germany?
As of April 18, 2020, all federal states are required to accept electronic invoices. As a supplier to the federal government, you are also required to send electronic invoices. However, since there are no standardized invoicing platforms, it is a great time-saver to hire an external service provider like Besitec. This way, the invoice creation process can be significantly simplified, even automated and digitized.
- We automate your issuance and receipt of your electronic invoice
- The XRechnung, but also ZuGFeRD and other European formats are supported
- Besitec is a certified Peppol Access Point Provider
- Integration: Our solution integrates XRechnung and Peppol with your in-house invoicing / ERP system
Federal e-bill ordinance makes e-billing mandatory
Due to existing legal regulations for invoice processing in the federal administration, you are obligated to transmit invoices electronically to your client of the federal administration since November 27, 2020 and from an invoice amount of 1000€. An electronic invoice is a structured uniform XML data set, which must follow the requirements of the European standard EN-16931. The standards have been implemented with the XRechnung standard. A mere image file or PDF document is therefore not an electronic invoice. To avoid manual entry and a lot of effort via the central invoice receipt platform (ZRE), the Peppol-network is considered to be the solution for an automated invoice dispatch.
- Mandatory since November 27, 2020
- The new standard is called XRechnung
- Invoices by mail or as PDF are not accepted
- Sending via Peppol network is your automated solution of invoicing
The organization of eInvoicing at the state level differs significantly
The federal e-invoicing regulation is not mandatory for the federal states, which implement the EU Directive 2014/55/EU on their own responsibility. As of today, some federal states have introduced the obligation to issue invoices electronically. This means that contract partners of public clients must issue e-invoices to these federal states. The development shows that more and more federal states are making the sending of electronic invoices mandatory. The new standard is also called XRechnung. The overview shows which obligations and exceptions apply in the respective federal states.
- In some federal states the eInvoice is mandatory
- Accepted standard in all states XRechnung
- Invoices by mail or as PDF are not accepted in some states
- Sending via Peppol network is your automated solution of invoicing
Electronic invoicing: overview of the 16 federal states
Obligatiory: since 01.01.2022
Exceptions:
-invoices up to 1000 Euro net
-invoices to municipalities and municipal associations
Information page | www.service-bw.de/erechnung/ |
Transmission methods | E-Mail, Web-Upload, Peppol |
Valid invoice formats | XInvoice, EN 16931, ZUGFeRD |
Recipient identification | None |
Obligation: No
Information page | www.e-rechnung.bayern.de |
Transmission methods | E-Mail, De-Mail, Peppol |
Valid invoice formats | XInvoice, or any standard that is compliant with the EU standard. |
| Recipient identification | No routing ID necessary |
Obligation: No
Information page | xrechnung-bdr.de (OZG-RE) |
Transmission methods | Portal, Peppol, Email |
Valid invoice formats | XInvoice, or any standard that is compliant with the EU standard. |
Recipient identification | Routing ID / Peppol ID |
Obligation: No
-> but can be contractually agreed
Information page | xrechnung-bdr.de (OZG-RE) |
Transmission methods | Portal, Peppol, Email |
Valid invoice formats | XInvoice, or any standard that is compliant with the EU standard. |
Recipient identification | Routing ID / Peppol ID |
Obligatiory: since 27.11.2020
Exceptions: “Direct purchases” up to 1000 Euro net
Information page | www.e-rechnung.bremen.de |
Transmission methods | Webservice, Peppol, Email, De-Mail |
Valid invoice formats | XInvoice, or any standard that is compliant with the EU standard. |
Recipient identification | Routing-ID / Peppol-ID |
Obligatiory: since 01.01.2022
Exceptions:
– Invoices for deliveries and services up to 1000 Euro
– Invoices for construction services up to 3000 Euro
Information page | www.hamburg.de/kasse/13082768/e-rechnung/ |
Transmission methods | Peppol, E-Mail |
Valid invoice formats | XInvoice, or any standard that is compliant with the EU standard. |
Recipient identification | Routing-ID / Peppol-ID |
Obligatiory: from 17.04.2024
Information page | verwaltungsportal.hessen.de |
Transmission methods | Peppol, Email |
Valid invoice formats | XInvoice, ZUGFeRD, all CEN-compliant formats |
Recipient identification | Routing-ID / Peppol-ID |
Obligatory: from 01.04.2023
Information page | xrechnung-bdr.de (OZG-RE) |
Transmission methods | Portal, Peppol, Email |
Valid invoice formats | XInvoice, or any standard that is compliant with the EU standard. |
Recipient identification | Routing-ID / Peppol-ID |
Obligation: No
Information page | rechnung.niedersachsen.de/startseite |
Transmission methods | “ePoststelle”, Peppol, Email |
Valid invoice formats | XInvoice, or any standard that is compliant with the EU standard. |
Reciepient identification | Routing-ID / Peppol-ID |
Obligation: No
-> but can be contractually agreed
Information page | www.vergabe.nrw.de/wirtschaft/e-rechnung-nrw |
Transmission methods | Portal, Peppol, E-Mail |
Valid invoice formats | XInvoice, or any standard that is compliant with the EU standard. |
Recipient identification | Routing-ID / Peppol-ID |
Obligatory: from 17.04.2024
Information page | erechnung.service.rlp.de/de/informieren |
Transmission methods | Central Invoice Receipt RLP, Peppol, email |
Valid invoice formats | XInvoice, or any standard that is compliant with the EU standard. |
Recipient identification | Routing-ID / Peppol-ID |
Obligatory: since 01.01.2022
Exceptions:
-Invoices up to 1000 Euro net
-for cash and immediate payment with debt-free effect, regardless of amount
Information page | e-rechnung.ego-saar.de |
Transmission methods | Central Invoice Receipt RLP, Peppol, email |
Valid invoice formats | XInvoice, or any standard that is compliant with the EU standard. |
Recipient identification | Routing-ID / Peppol-ID |
Obligation: No
Information page | xrechnung-bdr.de (OZG-RE) |
Transmission methods | Portal, Peppol, Email |
Valid invoice formats | XInvoice, or any standard that is compliant with the EU standard. |
Recipient identification | Routing-ID / Peppol-ID |
Obligation: No
Information page | mid.sachsen-anhalt.de/digitales/e-rechnung |
Transmission methods | Portal, Peppol, Email |
Valid invoice formats | XInvoice, or any standard that is compliant with the EU standard. |
Recipient identfication | Routing-ID / Peppol-ID |
Obligation: No
Information page | serviceportal.schleswig-holstein.de/Verwaltungsportal/Service/Entry/XRECHNUNG |
Transmission methods | Portal, Peppol, Email |
Valid invoice formats | XInvoice, or any standard that is compliant with the EU standard. |
Recipient identfication | Routing-ID / Peppol-ID |
Obligation: No
Information page | xrechnung-bdr.de (OZG-RE) |
Transmission methods | Portal, Peppol, Email |
Valid invoice formats | XInvoice, or any standard that is compliant with the EU standard. |
Recipient identfication | Routing-ID / Peppol-ID |
Your contact person
Jannik Stamm
Your personal contact for electronic invoices and data exchange (EDI)
Jannik Stamm
Head of EDI
