What is INVOIC?
What is INVOIC? It is the EDIFACT message for the invoice. Suppliers use it to send invoices and credit notes straight into the customer’s ERP.
By Vincent Rosenkranz, Sales & Marketing Manager at BESITEC · Updated 9 Nov 2026
In short. A standardised invoice in UN/EDIFACT format. It is accepted as an e-invoice in Germany. A transition rule applies until the end of 2027, from 2028 the data must be convertible to the European standard EN 16931.
What is INVOIC made of?
| Segment | Content |
|---|---|
BGM | Document type, 380 invoice, 381 credit note |
DTM | Invoice and delivery date |
RFF | Reference to order and despatch advice |
NAD | Seller, buyer, delivery point |
LIN / QTY / PRI | Line items, quantities, prices |
TAX | Tax rate and type |
MOA | Amounts and totals |
The customer’s guideline defines the version and segments in use.
What is the status of INVOIC as an e-invoice in Germany?
Until 31 Dec 2027
EDI procedures are accepted as e-invoices if both parties have agreed on them.
From 1 Jan 2028
The data must also convert to the EN 16931 model without loss.
The legal basis is section 27 (38) of the German VAT Act. Details are in the Federal Ministry of Finance letter of 15 October 2025.
For existing EDI connections this means review, not switch off. A mapping update is usually enough.
From ERP to customer
- ERPInvoice created
- Convertercreates EDIFACT
- CheckMandatory data
- TransferAS2 or SFTP
- Customerposts automatically
INVOIC FAQ
Is an EDIFACT invoice an e-invoice?
Yes, with all mandatory details and an agreed procedure. From 2028 it must also convert to EN 16931.
Do I have to switch to XRechnung?
No, not necessarily. EDI remains allowed if the data meets the requirements from 2028.
What is the difference between 380 and 381?
In segment BGM, 380 stands for an invoice and 381 for a credit note.
Are there industry variants?
Yes, for example EANCOM in retail or VDA 4938 in automotive.
More terms in the glossary
Are your EDI invoices ready for 2028?
In 30 minutes, Vincent Rosenkranz, Sales & Marketing Manager, clarifies whether your connections need an update.
