Electronic Invoice in Poland

Electronic invoicing is becoming the standard in Poland. On 17 June this year, the Council of the European Union agreed that e-invoicing will be mandatory in Poland from 1 January 2024.

Originally, Poland had even announced that from 1 January 2023 all e-invoices would have to be issued and received for approval via the national e-invoicing system “KSeF”. This has now been postponed.

So at the beginning of 2024, electronic invoicing will also be mandatory in the B2B-sector!

Official information can be found here

What regulations apply now and how can I comply with them?

Future transactions in Poland require a new e-invoice solution that is future-proof due to the planned changes. Therefore, businesses need equally flexible, future-proof solutions that can adapt to the growing number of countries introducing e-invoice legislation.

As with standard electronic data interchange (EDI), it is in principle possible for the in-house team to handle e-invoicing in accordance with Polish regulations – but this can prove difficult. For example, the internal EDI department must not only set up connections for e-invoicing, but also constantly monitor them to ensure that everything runs error-free. The necessary technical requirements must also be in place, which can be very time-consuming, as the requirements for interfaces and formats used can change frequently, as was the case in Italy, for example. Furthermore, the necessary licences/certifications must also be obtained, such as certification as a Peppol Access Point Provider. However, this can be uneconomical and increase the complexity of one’s own IT infrastructure. In addition, the internal handling of e-invoicing becomes increasingly difficult if the company exchanges a large number of invoices, has many business partners or also operates internationally. If e-invoicing is to be implemented effectively and efficiently in your business, the process needs to be managed by someone who knows exactly what is required. For most businesses, the simplest, most future-proof and ultimately most cost-effective solution is to use the services of an experienced service provider like BESITEC.

If you are facing the challenge of implementing electronic invoicing or have business partners in Poland, please contact us for a free consultation!

Do not hesitate to contact us!